Weekly Pay | Aveanna California

Exciting News: Starting August 1, 2022, Aveanna will move to Weekly Pay for all Care Providers!

We’re going to Weekly Pay: Care Providers will submit hours worked in AveannaCare each Sunday before 5 p.m. and receive pay the following Friday! Clients will also need to approve submitted hours by 5 p.m. each Sunday. The first deadline to submit and approve weekly hours is Sunday, August 7.

Aveanna is going GREEN: Direct deposit vouchers will no longer be mailed. Care Providers will continue to have immediate access to pay stubs as well as W-2s and tax information 24 hours a day via the ADP Workforce Now portal. The ADP portal takes seconds to access and is super easy to use!

Important Dates

Deadline to Submit/Approve Hours	Pay Period	Event	Pay Date
Monday, August 1, 2022	7/16/2022 – 7/31/2022	Last semimonthly paycheck issued	Tuesday, August 9, 2022
Sunday, August 7, 2022, by 5 p.m.	8/1/2022 – 8/6/2022	First weekly check	Friday, August 12, 2022
Every Sunday by 5 p.m.*	Every Sunday through Saturday	Weekly checks thereafter	Every Friday*

* Subject to change depending on holiday schedules.

Important Information

New Deadlines

To ensure payment is issued on Friday, hours must be submitted by care providers and approved by clients each Sunday by 5 p.m.

Tax Implications

Since you will be paid weekly, taxes will also be calculated on a weekly basis as of August 1, 2022.

Changes to Care Provider Elected Tax Withholdings or Partial Direct Deposits

If you have elected additional amounts to be withheld for federal or state taxes, we strongly recommend that you review those elections to determine if you need to update them by visiting the ADP Workforce Now portal (click here). If you would like to make changes, please contact your office and submit updated Employee Withholding Allowance Certificates for federal (W-4) and CA state taxes.
If you have set up a partial direct deposit, Aveanna strongly recommends that you review and consider updating your elections to reflect weekly pay instead of semi-monthly pay by visiting ADP Workforce Now portal (click here) or by submitting an updated Wage Payment Election form, also known as a direct deposit form.

Frequently Asked Questions

What pay dates are changing?

Starting Friday, August 12, 2022, you will receive your pay every Friday, based on timely submission and approval of hours in AveannaCare.

What are the new deadlines to submit and approve hours?

Every Sunday by 5 p.m.

Does the client/family need to approve/sign off on the hours for care providers to be paid on Fridays?

Yes, generally. The client/family must approve the submitted hours by the deadline to ensure hours will be included in the regular payroll for the next pay date.
Tip: Have your hours submitted and approved by the client/family after every shift.

What if I forget to enter my hours by the new deadline?

Make sure to submit them as soon as possible and the hours will be paid as soon as administratively feasible.

Will my pay stubs appear differently?

Yes, the pay period will reflect as the pay week (Sunday through Saturday), with the exception of Sunday, July 31. Hours worked on this date will be included on the last semimonthly pay check issued on Tuesday, August 9.
Taxes may be calculated proportionately to reflect one week’s pay instead of two weeks’ pay.

How can I make updates to my taxes, withholdings, or direct deposit?

Direct Deposit: To update your direct deposit, visit ADP Workforce Now. Click here to access the ADP login screen. You can click “Sign Up” and use the “Find Me” feature to obtain your login information if you have not previously registered.
- Select “Forgot Password” if you have previously registered and cannot recall your password.
- Once logged in, navigate to “Myself” to view the “Pay” menu options.
Tax Withholdings: If you would like to make changes to tax withholdings, please contact your office and submit updated Employee Withholding Allowance Certificates for federal (W-4) and California state taxes.

If Aveanna provides Financial Management Services to my family in the form of reimbursement services or makes purchases/pays invoices on behalf of a participant budget, does this change or impact our services?

There are no changes at this time to deadlines or processing times for reimbursements, invoices, or purchases.

Thank you for being a part of the Aveanna family. We’re committed to streamlining our systems to become as efficient as possible for our clients and care providers! If you have any questions, please reach out to your Aveanna location.